Trial Runner Management

Manage trial runners clearly from their first session to full membership.

Trusted by running clubs across the UK

One platform. Everything your club needs.

Attendance tracking

Member management

Guest sign-in

Welfare tracking

Incident reporting

Member milestones

Simple Sign-In

Visit Tracking

See how many sessions each guest has attended.

Built for Tasters

Ideal for free trial runs and beginner groups.

Always Organised

Keep details secure and easy to find.

Why trial runner management matters

Trial runners are often the first people clubs lose track of. Paper forms, messages and spreadsheets make it hard to see who has attended, how many free sessions they have used and whether they are ready to join.

Everything you need to manage trial runners

Register guests, record emergency contacts, track trial visits and convert regular runners into full members without re-entering the same information.

Ready to manage trial runners properly?

Start free and make every guest visit easier to manage.

How it works

1

Create a club session

Set up the run or group your trial runner will attend.

2

Trial runners sign in

Capture their details, emergency contact and session attendance.

3

Visits are tracked

Running Club Check-In records how many trial sessions they have used.

4

Convert when ready

Move regular guests into membership when they are ready to join.

Key benefits

Keep trial runners organised, reduce repeated admin and give new runners a smoother route into club membership.

Ready to improve your guest runner process?

Start free and make trial runner management simple from day one.

“It’s much more than a check-in system. It’s helped us keep our members connected, supported, safe, and feeling part of a true running family.”

— Carn Runners

Benefits for your club

Safer First Visits

Capture emergency contacts before guests join a run.

Less Admin

Avoid repeated forms and scattered messages.

Clearer Tracking

See who has visited and how often.

Easier Joining

Help trial runners become confident members.

Explore more ways Running Club Check-In helps your club

Trial runner management works alongside attendance, membership, welfare and reporting.

Membership Management

Keep member records, emergency contacts and renewals organised in one place.

Guest Runner Registration

Welfare Tracking

Spot members who may need support and keep welfare notes secure and organised.

Incident Reporting

Record accidents and incidents clearly, with details kept safely for your club.

Reports & Analytics

Review attendance trends, exports and useful insights for committee planning.

Running Club Check-In App

Fast digital check-in from phones, tablets and laptops with no app install needed.

Common questions

Do trial runners need an app?

No. Trial runners can be added through a simple web-based check-in flow on phones, tablets or computers.

Can we track free taster sessions?

Yes. You can see how many sessions each trial runner has attended before they need to join.

Can guests become full members?

Yes. Regular trial runners can be moved into membership without starting from scratch.

Can we keep emergency contact details?

Yes. Trial runner records can include key contact and emergency information for safer club sessions.

Trusted by running clubs across the UK

Ready to manage trial runners with less hassle?

Start your free trial today and give new runners a smoother first experience.